Administrative Assistant - Wills, Trusts and Estates

Albany, NY, USA Req #199
Friday, November 19, 2021
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Description: This position requires a high level of motivation, flexibility, initiative and ability to follow through on numerous ongoing projects. Must exhibit a positive attitude and a willingness to help. This position will support multiple attorneys and paralegals across multiple practice groups. Familiarity with a law firm setting or legal experience is preferred.
 

Responsibilities:

  • Finalize Estate Planning documents consisting of Last Will, Power of Attorney, Health Care Proxy, Trust, etc. in preparation of signing
  • Attendance at signing to act as a witness and notary
  • Set up appointments with Executor and assist attorney with intake of estate
  • Preparation of deeds, deed transfer documents and affidavits
  • Submission of deeds and other documents to the County Clerk's Office for recording
  • Proofread and ensure quality of legal documents; maintain files
  • Process check requests and expense reimbursements
  • Process incoming and outgoing mail including FedEx and certified mail
  • Maintain calendars and schedule appointments
  • Other administrative tasks as requested by attorneys and office manager

Qualifications:

  • 2+ years legal administrative experience with Wills, Trusts and Estates preferred; will consider entry-level
  • Familiarity with NetDocuments, Chrome River, and/or Carpe Diem.
  • Proficiency in Microsoft Office applications required
  • Must have excellent proofreading and attention to detail
  • Must exhibit well-developed interpersonal and client relation skills
  • Excellent client service and listening skills
  • Ability to work with diverse personalities within various levels of the organization
  • Exceptional verbal and written communication skills required
  • Ability to manage time efficiently and independently, as well as coordinate with a team
  • Excellent organizational skills
  • Enhances own professional growth and development through participation in educational programs, participation in professional organizations and reading of current literature
  • Must be able to effectively multi-task and meet deadlines
  • Military experience welcome

Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Other details

  • Pay Type Hourly
Location on Google Maps
  • Albany, NY, USA