Office Manager - NYC & White Plains

New York, NY, USA ● White Plains, NY, USA Req #246
Wednesday, November 17, 2021
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Description: This position is responsible for management of staff administration and multiple business aspects of the local (New York City and White Plains) offices of a mid-size, multi-site law firm. Collaborates with various departments (HR, Facilities, IT, Business Development, Finance, etc.) to manage firm objectives.
 

Responsibilities:

  • General management of law firm practice office
  • Assist with the continued growth of the NYC/White Plains offices and lateral integrations
  • Manage (in concert with attorneys) 15+ employees, including workflow, admin assignments, performance management, etc.
  • Personnel administration including recruitment, onboarding and training, performance review analysis and benefits coordination
  • Coordination of paralegal and associate reviews and recruiting
  • Organizing and facilitating all open enrollment local meetings
  • Coordinating the performance review process for associates, coordinating and leading the performance review process for all NYC/WP staff
  • Coordinating the recruiting efforts and summer associate program locally
  • Budget administration including capital, daily operating and equipment expenditures, staff compensation and income projections
  • Effectuate team building of administrative, general support and departmental staff
  • Coordinate security, computer and telephone server systems with appropriate personnel
  • Oversee all office expenses including credit card use, vendor invoices, rent statements and work orders
  • Interim progress reporting to senior management
  • Lead staff development and training programs
  • Oversee workflow processes and identify and address process improvements including staffing coverage issues
  • Review and approval of staff timecards and entry changes
  • Contribute to and act as project leader on initiatives and firm wide projects as needed
  • Generally facilitate any and all attorney and staff needs
  • Assists with other duties as needed
  • Enhance own professional growth and development through participation in educational programs
  • Understand and comply with all applicable Firm policies, procedures, values and philosophies
  • Active participation in Office Manager and Administrative Leadership Meetings
  • Cross-train with Finance, Operations and Facilities groups to provide back-up coverage
  • Maintain and expand knowledge and understanding of existing and proposed federal and state laws/regulations affecting human resources management
  • Identify trends impacting organizational objectives and operational resources
  • Practice and promote firm policies, values and culture
  • Promote and champion changes to policies and procedures

Qualifications:

  • Bachelor’s degree preferred
  • Experience managing all aspects of a professional services office; experience managing a law firm or professional services firm preferred
  • Minimum 5+ years’ business and supervisory experience
  • Must be able to effectively manage remote communication and support
  • Must be able to occasionally travel to other office locations firm wide with a vast majority focuseddownstate in the New York City and Westchester areas; ability to travel to upstate offices on occasion
  • Interpersonal skills necessary in order to maintain effective relationships with partners, attorneys, clients and staff in person, by e-mail and telephone to manage staff and facilitate individual and group meetings as well as office operations.
  • Demonstrates the ability to apply the principles of continuous improvement and performance management
  • Must demonstrate excellent oral and written communication skills including the ability to develop appropriate and timely correspondence
  • Must possess excellent organization and time management skills
  • Must be able to function effectively in a fast-paced, team oriented environment
  • Advanced PC skills – Word, Excel, Outlook, HRIS knowledge a plus
  • Military experience welcome

Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Other details

  • Pay Type Salary
Location on Google Maps
  • New York, NY, USA
  • White Plains, NY, USA