Paralegal or Practice Support Coordinator (White Plains)

White Plains, NY, USA Req #226
Thursday, October 28, 2021
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Description: This position primarily works directly with institutional lenders, corporations, partnerships and other entities in the financing, sale and purchase of commercial real estate. The paralegal position requires a minimum billable requirement of 1400 hours per year. The practice support coordinator position requires a minimum billable requirement of 500 hours per year and includes a variety of administrative support to the attorneys in Public Finance. We are flexible in hiring for either role.



Responsibilities:

  • Assist in the preparation, coordination, execution and management of finance documents associated with transactions involving firm clients
  • Prepare IDA bond/straight lease closing documents and closing transcripts, including physical transcripts and transcripts on CD Rom
  • Prepare resolutions for straight lease, IDA bond, corporate and real estate transactions.
  • Prepare UCC-1 and UCC-3 financing statements
  • Type from draft a variety of correspondence and legal documents such as billing letters, retainers, briefs and contracts, etc. ensuring accuracy and quality
  • Intensive editing and formatting of various and voluminous documents relating to closings
  • Daily black-lining of documents in Workshare and converting PDF documents to Word documents and vice versa
  • Track documentation and procedural developments in numerous separate actions
  • Communicate daily with client, local client if applicable, borrower’s/opposing counsel, and local, state and federal offices
  • Prepare and publish legal notices
  • File maintenance requiring substantial familiarity with digital filing and retrieval, organize, maintain and periodically purge physical files
  • Organize and maintain documents related to transaction/closing
  • Maintain and update SharePoint sites for client access
  • Travel to, attend and expedite closings
  • Assist with document review and production
  • Receive, screen and transmit calls and messages to attorneys
  • Maintain calendars and schedule appointments; coordinate travel arrangements and internal and external meetings and conferences
  • Assist other practice groups as needed
  • Enhances own professional growth and development through participation in educational programs, in-service meetings and workshops, and reading of current literature
  • Enters billable and nonbillable time for self into a software (Carpe Diem)
  • Understands and complies with all applicable Firm policies, procedures, and philosophies
  • Performs other related duties as assigned or requested

Qualifications:

  • Paralegal certificate and/or Bachelor’s degree or equivalent combination of education and experience preferred
  • 3+ years of experience in public finance or commercial real estate practice area required
  • Proficiency in Microsoft Office applications required, specifically Word and Styles
  • Must exhibit well-developed interpersonal and client relation skills
  • Exceptional verbal and written communication skills required
  • Excellent organizational skills
  • NY Notary
  • Must be able to effectively multi-task, meet deadlines and excel in a team atmosphere
  • Excellent client service and listening skills
  • Strong analytical skills and the ability to multi-task
  • Ability to work with diverse personalities within various levels of the organization
  • Exercises sound independent judgment under minimal direct supervision
  • Ability to manage time efficiently and work independently as well as coordinate with a team
  • Military experience welcome


Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Other details

  • Pay Type Hourly
Location on Google Maps
  • White Plains, NY, USA