Administrative Assistant - Commercial Real Estate (Ithaca)

Ithaca, NY, USA Req #251
Monday, October 25, 2021
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Description: We are seeking an administrative assistant to support multiple attorneys who work primarily on matters with large and small commercial developers, institutional lenders, corporations, partnerships and other entities in the sale, purchase, and leasing of commercial real estate.


  • Draft contracts, correspondence and memoranda
  • Proofread and ensure quality of legal documents
  • Respond to a high volume of phone calls
  • Maintain calendars and schedule appointments
  • Set up and maintain firm files designating disposition of files to storage as appropriate.
  • Coordinate conferences, meetings and appointments for attorneys and clients including conference room scheduling and preparation of materials.
  • Coordinate work through word processing, copying, scanning and messenger services for the prompt production and delivery of documents.
  • Coordinate financing documents for closings
  • Coordinate recording and filing of legal documents with various agencies.
  • Will also be responsible for errands in a 3-block radius from office.
  • Coordinate financing documents for closings
  • Assist attorneys in other practice areas when needed including litigation and residential real estate
  • Assists with other duties as needed


  • Minimum of 3 years legal administrative experience required, preferably in real estate transactions
  • Must have excellent proofreading and attention to detail
  • Proficiency in Microsoft Office applications required
  • Must exhibit well-developed interpersonal, client relation and listening skills
  • Exceptional verbal and written communication skills required
  • Excellent organizational skills
  • Must be able to effectively multi-task, meet deadlines and excel in a team atmosphere
  • Ability to work with PDF document assembly/management software
  • Ability to work with diverse personalities within various levels of the organization
  • Exercise sound independent judgment under minimal direct supervision
  • Ability to manage time efficiently and work independently as well as coordinate with a team
  • Military experience welcome

Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Other details

  • Pay Type Hourly
Location on Google Maps
  • Ithaca, NY, USA