Billing Coordinator

Albany, NY, USA Req #239
Thursday, October 14, 2021
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Description: This position is responsible for assisting with the timely and accurate completion and delivery of bills for assigned billing attorneys.

Responsibilities:

  • Distributes monthly proformas to assigned billing attorneys for review.
  • With billing attorneys’ approval, processes reviewed proformas including edits, transfers and adjustments.
  • Generates, processes, and mails client invoices, including any billing correspondence requested by attorneys.
  • Prepares and verifies the successful submission of electronic invoices and the accuracy of supporting billing documentation as required.
  • Resolves electronic billing rejections and responds to requests from clients for further information.
  • Provides billing research for current and past bills.
  • Monitors all work-in-progress (WIP) and assists billing attorneys with minimizing unbilled WIP.
  • Conducts detailed analysis of accounting and billing issues to reconcile any discrepancies.
  • Answers client/attorney inquiries regarding invoices and accounts receivable balances.
  • Contacts client by telephone or mail regarding past due balances.
  • Works cooperatively with collections staff and assist with accounts receivable issues to minimize credit balances.
  • Answers and responds to billing questions promptly, meeting with attorneys if necessary..
  • Provides back-up assistance as needed to firm-wide billing coordinators.
  • Researches billing statements, compiles end-of-the-month reports of all bills processed, and enters data into billing system.
  • Applies client payments to files.
  • Assists with other duties as needed.
  • Enhances own professional growth and development through participation in educational programs.
  • Participates in professional organizations and reading of current literature.
  • Understands and complies with all applicable Firm policies, procedures, values and philosophies.

Qualifications:

  • Associate’s degree, Bachelor’s degree preferred, in Business or Finance
  • 5+ years accounting, billing or finance experience in a legal environment
  • Electronic billing experience, including split billing, discount and alternate fee arrangements, preferred
  • Must be detail-oriented with excellent organizational skills including record keeping, data collection, and systems information skills.
  • Ability to compile and analyze and present data in a user-friendly format.
  • Strong interpersonal, verbal, and written skills and customer service-oriented.
  • Ability to perform with minimal supervision.
  • Excellent client service and listening skills.
  • Strong analytical skills and the ability to multi-task.
  • Ability to work with diverse personalities within various levels of the organization.
  • Exercises sound independent judgment under minimal direct supervision.
  • Ability to manage time efficiently and work independently as well as coordinate with a Team.
  • Military experience welcome.



Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Other details

  • Pay Type Hourly
Location on Google Maps
  • Albany, NY, USA