IP Docketing & Special Projects Administrator

Albany, NY, USA ● Pittsford, NY 14534, USA ● Syracuse, NY, USA Req #241
Wednesday, September 8, 2021
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Location: Open to any office in NY State  

Description: Harris Beach PLLC is currently seeking an IP Docketing & Special Projects Administrator (“Administrator”) to join its Intellectual Property (“IP”) Department. The Administrator will have a two-fold role. First, the Administrator will work closely with Harris Beach Attorneys, Docket Clerks and other members of the IP Department to maintain and monitor the Department’s patent and trademark dockets. In addition, the Administrator will, from time-to-time, work on a variety of special projects within the Department including, for example, patent and trademark portfolio management, IP due diligence, freedom to operate assessments, IP litigation support and assistance with patent filings.


  • Preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office
  • Handling administrative aspects of U.S. patent prosecution
  • Monitoring and maintaining attorney(s) case dockets
  • Maintaining patent application files
  • Composing correspondence, reports, memoranda and legal documents
  • Creating and editing documents, memos, presentations and spreadsheets
  • Calendar management using Outlook and complex meeting planning
  • Coordinating travel arrangements
  • Time Entry and Billing


  • Minimum three years’ of patent docketing experiencerequired
  • Experience as an executive assistant, IP paralegal or clerk required
  • Strong familiarity with rules and procedures of the USPTO and WIPO/PCT required
  • Significant experience with one or more commercial docket management systems (CPi and IPDAS) preferred
  • Paralegal degree or other college degree strongly preferred
  • Strong skills with MS Office and expertise with computer assisted legal resources required
  • Superior writing/editing skills and research skills
  • Strong project and task management skills
  • Must be highly detail-oriented and able to manage multiple high-volume priorities in a fast-paced environment
  • Maintains high standards of performance
  • Exhibits conscientiousness, dedication, self-discipline, and a sense of responsibility
  • Must have a professional, cooperative, positive and flexible attitude
  • Ability to work with diverse personalities within various levels of the organization
  • Must exhibit well-developed interpersonal and client relation skills
  • Military experience welcome

Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Other details

  • Pay Type Hourly
Location on Google Maps
  • Albany, NY, USA
  • Pittsford, NY 14534, USA
  • Syracuse, NY, USA