Director, Institutional Partnerships

Carnegie Museums - Advancement & Community Engagement, 4400 Forbes Avenue, Pittsburgh, Pennsylvania, United States of America Req #638
Tuesday, November 23, 2021
There's no cultural organization in the world quite like Carnegie Museums of Pittsburgh. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We're committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community. 

The Director, Institutional Partnerships, is a new addition to the Advancement and Community Engagement (ACE) team. The Director’s primary accountabilities will include managing a portfolio of foundation and corporate donors and prospects; overseeing grant and contract reporting as well as the annual fund; and facilitating effective team operations that support and enable adherence to best practices in the field. The Director will have at least seven years of experience in foundation, corporate, and/or government fundraising and grant development; grant writing and budgeting; identifying, tracking, and reporting on progress to annual revenue goals; and project management. The Director will be an expert communicator and an inspiring and motivating team leader, can comfortably work within a multi-unit organization, and will possess excellent interpersonal skills. The successful candidate will demonstrate success in securing grant awards and contributed revenue.

The Director will identify and execute proposal strategies— including budget recommendations and development––that align with identified priorities across the four museums’ fundraising plans. Proposal strategies may be developed in close partnership with the Associate Vice President (AVP), Institutional Partnerships, and the Vice President, Advancement and Community Engagement, as well as museum directors and teams across the four Carnegie Museums of Pittsburgh. In addition, the Director will independently manage and develop a portfolio of 30–50 corporate and foundation prospects and donors that generate approximately $2M in contributed revenue for unrestricted, core support as well as restricted projects and initiatives. Each year, the Director will partner closely with the Grants and Writing Services team and the institutional Communications team to develop key messaging for annual fund requests and reports, including trustee reports.

The Director will oversee the Assistant Director, Corporate and Foundation Relations, and their scope of work as it relates to portfolio management; partnership with the Prospect Management and Analytics team to amplify the team’s capacity to carry out proactive prospect research with an emphasis on cross-institutional themes; and the development of a comprehensive stewardship plan for foundation giving. Additionally, the Director will oversee the Assistant Director, Grants and Contracts to oversee the pre-award solicitations management and post-award grant compliance, track team progress against fundraising plan goals, and oversee annual fund reporting. The Director will be a dynamic strategist and make recommendations to increase efficiencies, and work closely with the AVP, Institutional Partnerships, to ensure the adequacy of prospects and planned proposals to meet fundraising targets. 


Knowledge, skills, and abilities:

  • Maturity and professionalism to work independently and as part of the central development team, in collaboration with the Directors of Development for the four Carnegie museums, and with museum leadership and staff
  • Detail oriented, with excellent organizational and project management skills
  • Ability to collaborate effectively with staff and volunteers and develop relationships with donors and prospects
  • Ability to comprehend a wide variety of concepts (art, science, education, etc.) and effectively communicate them to a variety of donors both verbally and in writing
  • Ability to prioritize and manage multiple projects at any given time, under competing deadlines, and to establish project timelines and meet deadlines
  • Results oriented with a record of demonstrated success in assigned area
  • Excellent verbal & written communication skills; diplomacy and persuasive abilities in dealing with donors and colleagues alike.
  • Must be a self-starter with the ability to work independently and collaboratively.
  • Ability to craft, edit & proofread proposals, reports, correspondence, and/or solicitations, and develop and deliver presentations.
  • Ability to prioritize tasks and work accurately under deadlines and the pressure of a fast-paced work environment, handle multiple assignments at once, while paying strict attention to detail.
  • Maturity and discretion in working with confidential information required.

Education and Experience:

  • Bachelor’s degree required, master’s degree preferred
  • Seven years’ demonstrated experience in grant writing, foundation/corporate/government relations, and/or fundraising experience required
  • Requires initiative, sensitivity to constituents, and a commitment to exemplary customer service
  • Must have excellent project management and budgeting skills.
  • Familiarity with relevant computer software programs, including Raiser’s Edge or similar database, Microsoft Word, Excel, and PowerPoint
  • Knowledge of regional and national funding communities a plus
  • Museum background is desirable

Principal Accountabilities

  • Responsible for overall planning, conceptualization, and development of grant proposals and reports.
  • Manages a portfolio of foundation prospects and donors, as well as a smaller portfolio of corporate prospects and donors, to secure unrestricted/restricted gifts in excess of $2M annually.
  • Serves as project manager, editor, and/or principal writer for a wide variety of projects, including proposals, letters, reports, and other institutional communications as required. Provides editorial direction and guidance to others as requested.
  • Develops cultivation and solicitation strategy for current and prospective corporate and foundation donors in conjunction wit the VP, AVP, and Senior Director of Corporate Relations to meet annual and/or strategic goals for Carnegie Museums of Pittsburgh’s fundraising priorities.
  • Leads, in collaboration with central advancement, museum staff, and senior leadership, effective fundraising communication strategies and talking points for annual fund communications and fundraising plan priorities. Transform concepts and ideas into appropriate and effective written communication for internal and external audiences.
  • Produces monthly trustee reports and tracks fundraising progress to generate reports.
  • Oversees the AD, Corporate and Foundation Relations development and implementation of a comprehensive foundations stewardship program and the IP team’s prospect management.
  • Oversees AD, Grants and Contracts, and amplifies effective communications regarding deadlines, grant spending, and reporting, as well as tracking progress to identified museum-based fundraising goals.
  • Oversees the corporate and foundation annual fund (e.g., develop annual messaging, goals, strategy for growth, revenue projections, and progress tracking).
  • Ensures high quality work by carefully proofreading and editing all work for accuracy, completeness, and clarity.
  • Attends departmental meetings and participates in departmental events as requested.
  • Other duties as assigned.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.



The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities.  An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job.  When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below.  Please note that the following guidelines are non-exhaustive.  If you have any questions or need additional guidance, please contact Human Resources.

A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential.

B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function?  The need for special expertise is an indication of an essential function.

C. Does the position exist, at least in part, to perform the function?  If so, the function is more likely to be essential.

D. How much time is spent performing the function and how often?  Note that even functions performed 10% of the time could be essential if they are required on a regular basis.

E. Would elimination of the function fundamentally alter the job?  If so, the function is more likely to be essential.

F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential. 

G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it?  If so, it is more likely to be essential.

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  • Carnegie Museums - Advancement & Community Engagement, 4400 Forbes Avenue, Pittsburgh, Pennsylvania, United States of America