TRC 1000x200

TRC - Accounts Payable Clerk Specialist

200 Dunham Ave, Jamestown, NY 14701, USA Req #2442
Monday, September 27, 2021
The Resource Center has been providing services to persons with disabilities in the Chautauqua County area since 1958. From our humble beginnings as a gathering of parents and concerned citizens who wanted to provide educational and training opportunities for persons with developmental and intellectual disabilities, The Resource Center has grown into a comprehensive agency providing services to thousands of persons with all types and levels of disabilities.

The Resource Center is the largest non-governmental employer in Chautauqua County with more than 1,300 employees on its payroll.

The mission of The Resource Center is to support individuals with disabilities and other challenges in achieving maximum independence, contributing to their community, experiencing lifelong growth, and enjoying quality of life.

RESPONSIBLE TO:Accounts Payable Supervisor


FUNCTION:


To accurately process payment for The Resource Center’s Invoices and its affiliated corporations and maintain all necessary supporting documentation.


SPECIFIC DUTIES:


1.Collect all necessary invoice approvals for check requests and ensure purchase orders and receiving reports agree with invoices for The Resource Center and its affiliated corporations.


2.Understand and enforce agency purchasing policy.


3.Distribute and record expenses based on nature and type of expenditure.


4.Prepare checks for mailing. Match check copies with appropriate invoices or check requests.


5.Prepare and transmit positive pay file.


6.Prepare daily accounts payable aging reconciliation.


7.Research invoice discrepanciesand provide recommendation for resolution.


8.Review monthly vendor statements for any outstanding balance.


9.Perform any necessary research independently.


10.Communicate problems to appropriate individual (i.e. Supervisor, requisitioner, Purchasing Agent, outside vendors).

11. Review credit card purchases to ensure policy compliance. Record credit card transactions to the general ledger.

12. Prepare account reconciliations for assigned general ledger accounts.


13.Prepare and update, as necessary, instruction manual for assigned desk.


14.Maintain necessary policy & procedures documentation.


15.Performs other related duties as assigned by Corporate

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:Knowledge of and/or ability to use computer software such as Microsoft Excel and Word as well as related financial software. Ability to use office equipment such as calculator, copy machine, etc. Must be detailed oriented and able to adhere to time sensitive deadlines. Good written and verbal communication skills and the ability to work with a diverse group of customers, both internal and external to the organization. Ability to work non-traditional hours as needed or assigned to meet the needs of the department; ability and willingness to travel for work, including use of personal vehicle. Physical condition or reasonable accommodation(s) commensurate with the demands of the job.

MINIMUM QUALIFICATIONS: Bachelors degree in accounting, business administration or related field; OR Associates degree in accounting, business administration or related field and two (2) years of demonstrated office experience; OR six (6) years of demonstrated office experience in related capacity.

The Resource Center is an equal employment opportunity employer and will not discriminate on the basis of race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, marital status, citizenship status, military status, domestic violence status, predisposing genetic characteristics or genetic information, physical or mental disability, any other category protected by law, or any other non-job related characteristic. As needed, The Resource Center will provide reasonable accommodations for disabilities to employees and applicants whenever such accommodation would not create an undue hardship or a safety concern in the conduct of TRC’s operations.

Other details

  • Job Family TRC
  • Pay Type Hourly
Location on Google Maps
  • 200 Dunham Ave, Jamestown, NY 14701, USA