TRC 1000x200

TRC - Finance - Accounts Payable Supervisor

200 Dunham Ave, Jamestown, NY 14701, USA Req #2687
Thursday, November 18, 2021
The Resource Center has been providing services to persons with disabilities in the Chautauqua County area since 1958. From our humble beginnings as a gathering of parents and concerned citizens who wanted to provide educational and training opportunities for persons with developmental and intellectual disabilities, The Resource Center has grown into a comprehensive agency providing services to thousands of persons with all types and levels of disabilities.

The Resource Center is the largest non-governmental employer in Chautauqua County with more than 1,300 employees on its payroll.

The mission of The Resource Center is to support individuals with disabilities and other challenges in achieving maximum independence, contributing to their community, experiencing lifelong growth, and enjoying quality of life.



FUNCTION:To work in conjunction with the Controller in the preparation of The Resource Center’s general ledger and financial statements. To assist in the preparation, maintenance and analysis of systematic records of financial transactions concerning The Resource Center. To supervise Accounts Payable staff.


1. Supervise and assist with coverage during the absence of the Accounts Payable Clerks. Delegate assigned duties to AP Clerks as appropriate.

2. Record required general ledger code for miscellaneous cash receipts

3. Generate and create monthly journal entries as assigned,

4. Research issues and answer questions in relation to Accounts Payable and Financial Statements.

5. Conducts general ledger account reconciliations as assigned.

6. Assist in internal audit functions within the department. Assists in preparation of information for external auditors.

7. Set up new vendors in financial software. Perform required vendor check and ensure adequate W-9 form is received. Complete monthly exclusion list screening.

8. Coordinate the collection of relevant financial and statistical information required for the preparation of monthly General Ledger and Financial Statements.

9. Review invoices entered by AP clerks to ensure compliance with agency polices and procedures. Reviews aging reports and oversees daily general ledger tie out to aging report

10. Assist the Controller in the annual review and update of policy and procedure manuals. Maintain policy and procedure manual for areas of responsibility.

11. Prepares customized management reports as requested.

12. Provides coverage in absence of Controller

13. Keep current as to the developments relating to the Financial Accounting Standards Board and other regulatory bodies.

14. Manage agency travel and training.

15. Prepare annual 1099 filing.

16. Prepare communication and tracking for unclaimed funds.

17. Prepare prior property authorization submissions by obtaining vendor bids, tracking status of deliverables and submitting final project packages.

18. Track insurance claims, reimbursements and related expenses for completeness and accuracy.

19. All other related duties as assigned.


Bachelor’s Degree in Accounting, Business Administration, or related field, plus two (2) years of comprehensive financial experience, one (1) of which must be administrative/supervisory in nature OR Associates degree in Accounting, Business or related field and five (5) years of comprehensive financial experience, one (1) of which must be administrative/supervisory in nature. Valid driver’s license, use of a personal vehicle, and willingness to travel for work is required. Certification in professional management such as CFPIM, CPIM, CPM, CPA, or CIRM is highly desirable.

The Resource Center is an equal employment opportunity employer and will not discriminate on the basis of race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, marital status, citizenship status, military status, domestic violence status, predisposing genetic characteristics or genetic information, physical or mental disability, any other category protected by law, or any other non-job related characteristic. As needed, The Resource Center will provide reasonable accommodations for disabilities to employees and applicants whenever such accommodation would not create an undue hardship or a safety concern in the conduct of TRC’s operations.

Other details

  • Job Family TRC
  • Pay Type Hourly
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Location on Google Maps
  • 200 Dunham Ave, Jamestown, NY 14701, USA